Terms and Conditions

Terms and Conditions for Elite Ledger Advisors

Effective Date: May 21, 2025

These Terms and Conditions (“Terms”) govern your use of the bookkeeping and related services (“Services”) provided by Elite Ledger Advisors (“we,” “us,” or “our”). By engaging Elite Ledger Advisors for our Services, you (“Client,” “you,” or “your”) agree to be bound by these Terms. Please read them carefully.

1. Acceptance of Terms

By accepting a proposal, engagement letter, or otherwise commencing the use of our Services, you acknowledge that you have read, understood, and agree to be bound by these Terms, as well as our Privacy Policy, which is incorporated herein by reference. If you do not agree to these Terms, you must not use our Services.

2. Description of Services

Elite Ledger Advisors provides professional bookkeeping and related financial record-keeping services, which may include, but are not limited to:

  • General ledger maintenance
  • Accounts payable and accounts receivable management
  • Bank and credit card reconciliations
  • Payroll processing support (not payroll tax filing, unless specifically agreed)
  • Financial statement preparation (e.g., income statements, balance sheets)
  • Budgeting and financial analysis support
  • Catch-up bookkeeping
  • Consultation on bookkeeping best practices

The specific Services to be provided to you will be outlined in a separate written Engagement Letter or Service Agreement (“Engagement Letter”) that will form an integral part of your agreement with Elite Ledger Advisors. In the event of any conflict between these Terms and the Engagement Letter, the Engagement Letter shall prevail.

3. Client Responsibilities

As a Client of Elite Ledger Advisors, you agree to:

  • Provide Accurate and Timely Information: Promptly provide all necessary and accurate financial documents, data, and information required for us to perform the Services, including bank statements, credit card statements, invoices, receipts, and payroll records. You acknowledge that our ability to provide accurate and timely Services is dependent on the accuracy and timeliness of the information you provide.
  • Access to Systems: Provide us with timely and secure access to any necessary financial software, online banking portals, or other systems required to perform the Services.
  • Review and Approval: Timely review and approve financial statements, reports, and other documents prepared by Elite Ledger Advisors as required. Your failure to do so within a reasonable timeframe may impact our ability to deliver Services efficiently.
  • Cooperation: Cooperate fully with Elite Ledger Advisors in all matters relating to the Services.
  • Compliance with Laws: Ensure your business operations comply with all applicable laws, regulations, and reporting requirements. Elite Ledger Advisors provides bookkeeping services, not legal or tax advisory services, unless explicitly stated otherwise in a separate agreement.
  • Internal Controls: You are solely responsible for establishing and maintaining appropriate internal controls over your financial data and assets.

4. Our Responsibilities

Elite Ledger Advisors will:

  • Professional Conduct: Perform the Services in a professional manner, using reasonable care and skill, and in accordance with generally accepted bookkeeping principles.
  • Confidentiality: Maintain the confidentiality of your financial and business information, as outlined in our Privacy Policy and in accordance with professional ethical standards.
  • Data Security: Implement reasonable security measures to protect your data, as detailed in our Privacy Policy.
  • Communication: Communicate with you regularly regarding the progress of the Services and any issues or discrepancies that arise.

5. Fees and Payment

  • Fee Structure: Fees for our Services will be detailed in your Engagement Letter. Fees may be fixed, hourly, or project-based, as agreed upon.
  • Invoicing: Invoices will be issued [e.g., monthly, upon completion of project milestones] and are due within [e.g., 15, 30] days of the invoice date, unless otherwise specified.
  • Late Payments: Payments not received by the due date may be subject to a late fee of [e.g., 1.5% per month or $X flat fee] or the maximum permitted by law. We reserve the right to suspend or terminate Services for overdue accounts.
  • Expenses: You agree to reimburse Elite Ledger Advisors for any pre-approved, reasonable out-of-pocket expenses incurred in connection with the Services.
  • Changes to Fees: Elite Ledger Advisors reserves the right to adjust fees with [e.g., 30] days’ written notice to the Client.

6. Term and Termination

  • Term: The term of our Services will be as specified in the Engagement Letter. If no term is specified, Services will be on a month-to-month basis.
  • Termination by Client: You may terminate the Services by providing [e.g., 30] days’ written notice to Elite Ledger Advisors. You will be responsible for all fees incurred up to the termination date.
  • Termination by Elite Ledger Advisors: We may terminate the Services immediately upon written notice if:
    • You breach any material term of these Terms or the Engagement Letter (e.g., non-payment of fees).
    • You fail to provide timely or accurate information required for the Services.
    • We determine, in our sole discretion, that a professional relationship can no longer be maintained.
  • Effect of Termination: Upon termination, Elite Ledger Advisors will provide you with all relevant financial records and documentation that we have processed and that are your property, provided all outstanding fees have been paid. We will retain our working papers and other internal documents as required by professional standards and applicable law.

7. Limitation of Liability

  • No Guarantees: While Elite Ledger Advisors strives for accuracy, we do not guarantee the absence of errors or omissions. Our Services are based on the information provided by you.
  • Exclusion of Consequential Damages: In no event shall Elite Ledger Advisors, its employees, or agents be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to, loss of profits, data, use, goodwill, or other intangible losses, arising out of or in connection with your use of our Services.
  • Maximum Liability: Our total liability to you for any claim arising out of or relating to these Terms or the Services, whether in contract, tort (including negligence), or otherwise, shall not exceed the total fees paid by you to Elite Ledger Advisors for the specific Services giving rise to the liability in the [e.g., three (3)] months immediately preceding the event giving rise to the claim.
  • Not Responsible for Tax or Legal Advice: Elite Ledger Advisors provides bookkeeping services only. We are not a law firm and do not provide legal advice. We are not tax advisors and do not provide tax preparation or tax advisory services, unless specifically agreed upon in a separate engagement letter for such services. You are responsible for engaging qualified tax and legal professionals for such advice.
  • Client Responsibility for Decisions: You acknowledge that all management decisions and all financial decisions made based on the information we provide remain solely your responsibility.

8. Indemnification

You agree to indemnify, defend, and hold harmless Elite Ledger Advisors, its affiliates, officers, directors, employees, and agents from and against any and all claims, liabilities, damages, losses, and expenses, including reasonable attorneys’ fees and costs, arising out of or in any way connected with: (a) your access to or use of the Services; (b) your breach of these Terms; or (c) your violation of any applicable law or the rights of a third party.

9. Independent Contractor

Elite Ledger Advisors is an independent contractor. Nothing in these Terms shall be construed to create a partnership, joint venture, employment, or agency relationship between you and Elite Ledger Advisors.

10. Force Majeure

Elite Ledger Advisors shall not be liable for any delay or failure to perform its obligations hereunder due to causes beyond its reasonable control, including but not limited to, acts of God, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, pandemics, strikes or shortages of transportation facilities, fuel, energy, labor or materials.

11. Governing Law and Dispute Resolution

  • Governing Law: These Terms shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflict of law principles.
  • Dispute Resolution: Any dispute, controversy, or claim arising out of or relating to these Terms or the breach, termination, or validity thereof shall be resolved through good faith negotiation between the parties. If negotiation is unsuccessful, the parties agree to engage in mediation with a mutually agreed-upon mediator. If mediation fails, any legal action shall be brought exclusively in the state or federal courts located in Los Angeles County, California.

12. Miscellaneous

  • Entire Agreement: These Terms, together with the Engagement Letter and Privacy Policy, constitute the entire agreement between you and Elite Ledger Advisors concerning the Services and supersede all prior or contemporaneous understandings and agreements, whether written or oral.
  • Amendments: Elite Ledger Advisors reserves the right to modify these Terms at any time. We will provide notice of any material changes by posting the updated Terms on our website (if applicable) or by direct communication. Your continued use of the Services after such modifications constitutes your acceptance of the revised Terms.
  • Severability: If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
  • Waiver: No waiver of any term of these Terms shall be deemed a further or continuing waiver of such term or any other term, and Elite Ledger Advisors’ failure to assert any right or provision under these Terms shall not constitute a waiver of such right or provision.
  • Assignment: You may not assign your rights or obligations under these Terms without the prior written consent of Elite Ledger Advisors. We may assign our rights and obligations without restriction.

Messaging Terms and Conditions

  • By providing your phone number and agreeing to receive texts, you consent to receive text messages from Elite Ledger Advisors, from 310-975-7049 regarding account notification, customer care, delivery notification, marketing. Consent is not a condition of purchase. Message frequency varies. Message & data rates may apply. You can reply STOP to unsubscribe at any time or HELP for assistance. You can also contact us at 310-975-7049 or hugo@eliteledgeradvisors.com. Mobile opt-in information is never shared with third parties.
  • We will never share your personal information, including your mobile information, with third parties for their marketing purposes under any circumstances.
  • We do not transfer or share your personal information with any external organizations under any circumstances, even with your consent.
  • We have strict internal policies and technical controls in place to prevent unauthorized sharing or disclosure of user data.
  •  Customer data is not shared with 3rd parties for promotional or marketing purposes.
    • Mobile opt-in and consent are never shared with anyone for any purpose. Any information sharing that may be mentioned elsewhere in this policy excludes mobile opt-in data.

    •  SMS Communications 

      Elite Ledger Advisors utilizes SMS (Short Message Service) to provide important updates, service-related information, and, with your explicit consent, promotional messages.

      • Consent: Receive important updates and service notifications from Elite Ledger Advisors via text message.  Including financial statement alerts and exclusive offers!
      • Text-to-Join: texts   “JOIN” to 310-975-7049, your auto-response to that keyword must contain the disclosures immediately.
      • Message Frequency Disclosure: Message frequency varies, You may receive up to 4 messages per month, You may receive up to 2 transactional messages per week and occasional promotional messages.
      • Message and data rates may apply.
      • HELP instructions: “Text HELP for info
      • STOP instructions: “Reply STOP to unsubscribe”
      • Review our Privacy Policy:  https://www.eliteledgeradvisors.com/privacy-policy/
      • Review our Terms and Conditions:  https://www.eliteledgeradvisors.com/privacy-policy/

14. Contact Information

If you have any questions about these Terms, please contact us at:

Elite Ledger Advisors, Gardena, CA, Phone: 310-975-7049 Email: Hugo@eliteledgeradvisors.com  Eliteledgeradvisors.com